RotaryHive.com Privacy Statement

This Privacy Statement explains how RotaryHive.com collects, uses, and discloses your personal information. We are committed to protecting your privacy and complying with all applicable data protection laws.

1. Information We Collect

We collect personal information that you provide directly to us or that is provided on your behalf by your Rotary Club leadership. This may include:

• Personal Identifiers: Name, email address, physical address, and phone number.
• Account Information: Your password and role within the club.
• Financial Data: Your dues history, payments, and outstanding balances.
• Activity Data: Volunteer hours and donations you or your club leadership log.
• Usage Data: Information collected automatically as you use the platform, such as your IP address, browser type, and pages visited.

2. How We Use Your Information

We use the information we collect for the following purposes:

• To Provide the Service: To operate and maintain the RotaryHive platform and provide you with access to its features.
• Club Administration: To allow club leadership to manage membership, finances, and events.
• Communication: To send you announcements, event invitations, and other club-related information.
• Improve the Service: To analyze usage patterns and improve the functionality and user experience of the platform.
• Legal Compliance: To comply with legal obligations and to protect our rights and the rights of our users.

3. Sharing and Disclosure of Your Information

We will not sell or rent your personal information to third parties. We may disclose your information in the following situations:

• With Your Club Leadership: Your personal information and activity data are accessible to your club's designated leadership roles (President, Treasurer, Secretary) for administrative purposes.
• With Third-Party Service Providers: We may share your information with third-party vendors who provide services on our behalf, such as payment processing, data hosting, or analytics. These providers are contractually obligated to protect your data and use it only for the purposes for which it was disclosed.
• For Legal Reasons: We may disclose your information if required to do so by law, in response to a court order, or to protect the safety of our users or the public.

4. Data Security

We implement a variety of security measures to protect your personal information from unauthorized access, use, or disclosure. While we strive to protect your data, no system is completely secure, and we cannot guarantee the absolute security of your information.

5. Your Rights and Choices

You have certain rights regarding your personal information. Subject to applicable law, you may have the right to:

• Access and Correction: View the personal data we hold about you and request corrections to any inaccuracies. You can often do this directly through your account profile.
• Deletion: Request the deletion of your personal data. This may result in the termination of your account.
• Opt-Out: Opt out of certain communications, such as promotional emails, by following the unsubscribe instructions in the emails.

6. Changes to this Privacy Statement

We may update this Privacy Statement from time to time. We will notify you of any significant changes by posting the new statement on the platform. Your continued use of the Service after the changes become effective constitutes your acceptance of the revised Privacy Statement.